SOUTHERN WELLS MUSIC BOOSTERS
Minutes of the special meeting held on July 29, 2014
Our second meeting of the summer #smrmtg2 occurred on Tues, July 29th. The meeting was called to order at 6:32 by president, Kelli Schriver. Those persons in attendance included director, Mike Haigh, Janetta Grover, Peggy Haigh, and Kendra Todd. Jean Hughes was unable to attend because of vacation.
Reading of the last meeting's minutes were referenced by temporary secretary, Mike Haigh via the blog post.
Treasurer Report*:
It was reported that the Music Boosters have balances in checking and savings accounts. It was noted that reserve funds were adequate to cover Student Incentive Accounts with sufficient start up money available for this year's Bluffton Street Fair Booth.
More Items on the Agenda
Bluffton Street Fair Booth Discussion
A discussion was led by president, Kelli Schriver related to plans to run our annual food concession at the Bluffton Street Fair. Mike Haigh presented the volunteer sign up sheet via the classroom smartboard. He has offered to head up the staffing portion of this fundraising event. It was noted that he is the most logical choice for this task due to his advantageous position with students and their parents. We discussed the day shift and the profitability of having the booth open from 11:00 am given the challenge to find staff to man the booth during the daytime hours. It was believed to be "worth it" by those who have worked that shift in the past. Next, the issue of the late shift was raised by Mr. Haigh. He believes that the late shift is the most difficult to staff due to the late hour in town. By the time you leave at 10:00, walk to your car, and make the trip home, it's 11:00. Most parents (and teachers) don't want their students at the fair that late, so they don't sign up for that shift. After further discussion is was decided to end the late shift at 9:00 pm. This would allow time for cleanup and would get most people home sooner. Food service would likely stop about 8:15-8:30 to allow for this. Friday and Saturday the booth hours would remain later due to it being a non-school night.
Old Business
Mr. Haigh reported that the preliminary form for approval of hosting "Raider Classic" has been submitted. As soon as he gets the approval, more serious steps will be taken related to the planning of the event. Mike also reported that he has interest from someone he met at a conference this summer to judge one of our Captions.
He also reported that the rough draft calendar of events presented at the last meeting has been filled in with specific dates and can now be viewed on the SW Music Department Google Calendar by anyone with a swraiders.com domain email. See swraidermusic.blogspot.com to link to that calendar.
From the floor
A discussion was brought up related to showchoir. Mr. Haigh was made aware that there are some choir members who would like for him to consider re-forming the showchoir. He expressed the intent to get his feet wet with being "choir director" for awhile before committing the resources of time and personnel to the endeavor. But, he is not opposed to talking further with interested parties. Mike also feels that the choir class should devote full time and attention to the singing aspects of choir (not choreography). Those students who have the desire to sing, but not dance, have in the past been left out. It was generally agreed that showchoir can be a very beneficial activity for students.
The meeting was adjourned at 7:55 pm.
Respectfully submitted by
Mike Haigh, Music Booster Secretary (temporary)
*Treasurer submitted report via phone.
posted from Bloggeroid
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